Administrative Staff & Paralegals

Open Positions

Real Estate Paralegal

Barack Ferrazzano Kirschbaum & Nagelberg LLP is looking for a paralegal with a significant amount of commercial real estate experience in a law firm setting to join our 45-person real estate team.

The Real Estate Group at Barack Ferrazzano has been a cornerstone of the Firm since its founding in 1984. We have earned the reputation as one of the premier real estate practices in the country, having been recently recognized by Chambers and Partners as among the top tier of real estate practice groups. This individual will work with our Real Estate Group on a variety of commercial real estate projects including acquisitions, dispositions, development, lending and leasing projects. We offer a very competitive salary, excellent benefits package and a great work environment.

Roles & Responsibilities:

• Lead the title and survey process for real estate transactions, including reviewing title commitments and surveys, drafting and responding to title and survey objection letters, and working directly with title underwriters to clear title and obtain title policies.
• Perform legal due diligence for commercial real estate transactions, including reviewing zoning and environmental reports, property tax records and other documents.
• Manage transaction closings, including timelines and checklists and coordinate with internal and external parties to ensure the timely completion of all closing items.
• Prepare closing binders of all final transaction documents.

Knowledge, Skills & Abilities Required:

• Bachelor’s degree or a paralegal certificate.
• A significant amount of law firm experience in a sophisticated commercial real estate practice.
• Detail oriented with excellent organizational skills.
• Strong oral and writing capabilities.
• Ability to work independently and in team settings.
• Must be able to work collaboratively with supervising attorneys and other team members.
• Must be proactive and highly organized.
• Must be flexible.
• Excellent communication skills with the ability to effectively communicate with clients.

To learn more and apply, click here. 

Barack Ferrazzano Kirschbaum & Nagelberg LLP is an equal employment opportunity employer.

Position: IP Docketing Manager

FLSA: Salaried Plus Overtime

Reports To: IP Department Chairs

Salary: Salary is Commensurate With Experience

Hours: 40 Hours Per Week

Summary: The Intellectual Property Docketing Manager is responsible for the daily administration of intellectual property docketing, performs primary docketing functions, and manages all aspects of client electronic and paper intellectual property records.

Roles & Responsibilities: 

• Docketing of U.S. and foreign correspondence, communications and pleadings in both paper and electronic form.
• Supervising, managing and training docketing staff and workflow (docketing, e-filing into document management system, executing special projects including file intakes and exports and auditing of data related thereto, special requests and special projects), including quality control review of completed docketing.
• Assisting IP-team members with docketing related requests and questions.
• Liaising with IP Department attorneys regarding docketing and file related processes.
• Updates and maintains written docketing policies and procedures.
• Ensures proper communication and follow-up regarding daily deadlines.
• Responsible for maintaining neat and orderly paper files, including process for transfer of relevant files to off-site storage on a regular basis.
• Monitors IP law changes impacting docketing, and ensures docketing processes are updated as necessary.
• Preparing intellectual property reports (periodic portfolio reports to clients, special reports, renewal reports, etc., in standard form, Excel or other formats as requested by clients, attorneys and paralegals) and works with docketing staff to ensure ability to generate all types of reports in a timely and accurate manner.
• Establishes process for and maintains database of cost estimates in connection with routine intellectual property-related projects (filings, renewals, assignments, etc.)
• Works with IT staff to ensure IP group stays on top of changes in document management system to ensure we maintained a streamlined process with electronic filing, export of records/files, and import of records/files.
• Other tasks as required by client requests and/or IP Department attorneys.

Knowledge, Skills & Abilities Required:

• Bachelor’s Degree and paralegal certificate or other relevant specialized training and certification required.
• Minimum of 10 years of IP docketing experience. Minimum of 3 years of IP docketing management and supervisory experience.
• Strong knowledge of CPI or similar trademark docketing software, iManage and U.S. and international trademark resources necessary to verify information requiring docketing.
• Experience managing large volume of docketing matters.
• Detail oriented, able to work both independently and collaboratively in a fast-paced environment, and able to manage multiple tasks.
• Extensive knowledge of U.S. and international trademark prosecution and enforcement including TTAB procedures, as well as copyrights, domain names, copyrights, design patents, and intellectual property licensing, and the docketing requirements associated therewith.
• Excellent written and oral communication skills as well as strong organizational skills and a team player.
• Consistent and predictable attendance.

Working Conditions & Physical Effort:

• Work is normally performed in a typical office work environment.
• Overtime occasionally required to meet deadlines as needed.
• Limited physical effort required and very limited exposure to physical risk.

To learn more and apply, click here. 

Barack Ferrazzano Kirschbaum & Nagelberg LLP is an equal employment opportunity employer.